• Admin Assistant - Fleet & Procurement

    Job Locations US-WI-Madison
    TDS Telecom
  • Overview

    The Administrative Assistant - Fleet & Procurement will be responsible for assisting and supporting the TDS Fleet/Procurement group across all aspects of Fleet administration and oversight including ordering, reporting, and analysis and database management. Special emphasis is on assuring accuracy of fleet reporting, database maintenance and compliance with TDS policy and state/federal reporting requirements. This position will also assist the Procurement group and Manager with various administrative and support duties including assisting with oversight various indirect spend areas including travel, office supply and general spend. Related responsibilities include auditing, providing back up for Fuel card administration, DOT vehicle compliance, insurance card renewals, maintaining the StarNet fleet site, and other duties as assigned.


    Assist in daily fleet administration, including processing orders, disposals, changes, registration renewals, and database updates. Review the daily transaction download report for accuracy and dependability to maintain the accuracy of the SAP Fleet Database. Investigate errors and make necessary corrections for processing to SAP. Perform periodic audits of vehicles to validate and maintain the integrity of all database information to actual use.
    Provide a high level of service to internal customers; promptly answering and returning calls, keeping callers informed of status and progress, following up on inquiries, researching and resolving issues in a complete, thorough and timely manner. Maintain positive and professional communications.

    Assist, support and contribute across all aspects of Fleet oversite including: strategic and operational planning and reporting; creating daily/weekly/monthly operational reporting, assisting with planning and implementation of Fleet projects and initiatives, researching industry trends and practices as requested, contributing to strategic and operational planning across all areas of Fleet. Of particular importance is the downloading of information into and management of spreadsheets while performing analysis and reporting, along with presenting information, results and conclusions to Fleet management.

    Provide administrative support to the Sourcing, Procurement & Fleet Department as requested. Support the department with daily needs such as arranging meetings and lunches, office supply orders, etc. Act as backup for PO order processing if requested.

    Assist Manager/Buyer in the overall management and daily operations, oversight, and issue resolution for indirect spend categories, including office supplies, travel, and other as assigned.
    All other duties as assigned or needed.


    • Serve as a back up for reviewing the daily transaction report for WEX card fuel activity. This includes reviewing daily transaction report from Wright Express for validity and correcting errors. Also serve as backup for reviewing the daily transaction report for the Travel Card activity.


    Required Qualifications

    • Associate degree (or higher) – OR- 2+ years professional work experience.
    • 1+ years of MS Word and MS Excel experience.


    Other Qualifications

    • SAP experience preferred
    • (I.e. Microsoft Suite, FrontPage, Outlook, Visio) with initiative to learn and apply new technology, tools as the need arises.
    • Attention to detail and strong follow-up skills required
    • Excellent interpersonal skills, and oral and written communication skills
    • Good analytical skills
    • Organized, self-motivated, detail orientated, analytical, able to work with minimal supervision.
    • Associate degree (or higher) – OR- 2+ years professional work experience.
    • 1+ years of MS Word and MS Excel experience.


    As a part of your total compensation, #TDS provides a comprehensive, competitive benefit package. The benefit plans address both the immediate and long term needs that you and your family may have. For an overview of what we have to offer for full-time employees including vacation, health benefits and retirement options please click here.


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