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Accounting Assistant

Accounting Assistant

ID 
2017-12008
Job Locations 
US-WI-Madison
Company 
TDS Telecom

More information about this job

Overview

The primary responsibility of the Accounting Assistant (Internal Job Title: Administrative Associate II – Procurement) is to create and process purchase requisitions into purchase orders and distribute, utilizing SAP with appropriate financial and tax coding (use type, general ledger accts, state specific tax treatment, etc.)  In addition, to assist the buyers in resolving issues in matching the purchase orders, goods receipt and invoices for proper payment.  This position regularly interacts with buyers, engineers, project managers, requisitioners, approvers and vendors to process and problem solve purchase order issues.

Responsibilities

Efficiently and effectively process purchase requisitions into Purchase Orders utilizing SAP procurement systems & processes for receipt, review, correction and processing.

  • Receipt of purchase requisitions from operating company locations, Network Services, and Management Services cost centers. Creation of SAP on-line purchase requisitions from manually prepared requisitions.  (Requisitions received from locations & departments which do not have SAP System access.  On-line versions are created to enable efficient use of SAP functionality).
  • Review of the requisitions for accuracy & conformance with both TDS and Sarbanes-Oxley financial reporting requirements (correct Account Assignment Class, correct GL account, correct product line, quantity verification), completeness, & consistence with budget parameters.
  • Utilize SAP System functionality, transition requisitions to Purchase Orders which are directed to specified vendors. At the point of Purchase Order creation, assign the correct state sales/use tax code that applies to the specific item being purchased based on the state tax laws we operate in

Support Buyers through follow-up of various PO issues, expedites, status inquiries, and research and resolution of open issues.  Reconciliation of Good Receipt/Invoice Receipt reports along with purchase order problem resolution.  Respond to Optura related issues so vendors get paid in a timely manner

 

Take corrective action to resolve PO approval delays and issues as identified from monitoring of daily and weekly reports.  

  • Utilize SAP System to obtain “exception reports” on a daily basis; reports enable detection & correction of classification errors that could impact financial reporting accuracy.  
  • Daily exception reporting to review Purchase Orders waiting approval. Identify those Orders that require follow-up due to apparent delays in approval process.

Act as a “help desk” for engineers, MPIs, FSMs, and requisitioners company-wide, along with monitoring notices of delinquent entry of Goods Receipt; contacting operating locations/cost centers to ensure that Goods Receipt is entered to SAP; ensuring prompt payment of vendor invoices.

Qualifications

Required Qualifications 

  • Associates degree –OR- 2+ years professional work experience.
  • 2+ years of Accounting, Finance, Purchasing, and/or Customer Service experience

Other Qualifications

  • Outstanding organizational skills, ability to prioritize and invoke a sense of urgency;
  • Attention to detail and strong follow-up skills required;
  • Excellent communication skills;
  • Good analytical skills;
  • Comprehensive knowledge of SAP System functionality as relates to procurement processes;
  • Computer skills in MS Software;
  • Basic understanding of accounting principles, and sales and use tax regulations as imposed by numerous jurisdictions