The primary responsibility of the Accounting Assistant (Internal Job Title: Administrative Associate II – Procurement) is to create and process purchase requisitions into purchase orders and distribute, utilizing SAP with appropriate financial and tax coding (use type, general ledger accts, state specific tax treatment, etc.) In addition, to assist the buyers in resolving issues in matching the purchase orders, goods receipt and invoices for proper payment. This position regularly interacts with buyers, engineers, project managers, requisitioners, approvers and vendors to process and problem solve purchase order issues.
Efficiently and effectively process purchase requisitions into Purchase Orders utilizing SAP procurement systems & processes for receipt, review, correction and processing.
Support Buyers through follow-up of various PO issues, expedites, status inquiries, and research and resolution of open issues. Reconciliation of Good Receipt/Invoice Receipt reports along with purchase order problem resolution. Respond to Optura related issues so vendors get paid in a timely manner
Take corrective action to resolve PO approval delays and issues as identified from monitoring of daily and weekly reports.
Act as a “help desk” for engineers, MPIs, FSMs, and requisitioners company-wide, along with monitoring notices of delinquent entry of Goods Receipt; contacting operating locations/cost centers to ensure that Goods Receipt is entered to SAP; ensuring prompt payment of vendor invoices.